Bookings to be made at the
CLARE & GILBERT VALLEYS COUNCIL
4 Gleeson Street, Clare SA 5453
Phone: 08 8842 6400
Fax: 08 8842 3264
CLARE TOWN HALL
Town Hall Whole Day
Town Hall Half Day < 4 Hours $132.00 Town Hall Bond $200.00 Barbara J Long Function Room Whole Day $112.00 Barbara J Long Function Room < 4 Hours $76.00 Barbara J Long Function Room Bond $200.00 Whole Facility Whole Day $305.00 Whole Facility < 4 Hours $163.00 Whole Facility Bond $400.00 Regular Hirers for Meetings in Function Room Whole Day $66.00 Regular Hirers for Meetings in Function Room < 4 Hours $46.00 Regular Hirers Subscription Fee $66.00 Town Hall Meeting Room < 4 Hours $25.50 Town Hall Meeting Room > 4 Hours $56.00
*** These fees are subject to change
A Whole Facility Package is available for hirers utilizing the Town Hall & Function Room for more than three days at a 20% lesser cost.
The Permit Holder must supply Public Risk Insurance of a $10,000,000 minimum unless a non-profit organisation or unincorporated group.
All hire charges and bond money/key deposit to be paid prior to function. Failure to do this may result in a cancellation of your booking.
To become a 'Regular Hirer' and obtain the Barbara J Long Function Room at a cheaper rate for meetings, groups are required to pay an Annual Subscription of $66.00. When this subscription has been paid the 'Regular Hirer' may utilize the Barbara J Long Function Room as many times as they wish throughout the year for $46.00 for Half a Day (less than 4 Hours) or $66 for the Whole Day.
Bookings are not confirmed until the completed permit form is returned to the Council office and payment is made (the permit must be returned within 7 days of booking to ensure date is held). Hirers may not enter the facility prior to times listed on their hire permit form (ensure all time required for setting up etc, is taken into account).
Less than 14 days notice of booking cancellations will result in a 'Cancellation Fee' of $55-00 being charged.
The following items are included in the hire of the Barbara J Long Function Room: 60 sets of cups, saucers, 60 mugs, side plates and dinner plates; teaspoons, 8 sugar bowls; 20 milk/sauce jugs; 1 Kambrook Urn; 2 Stainless Steel Urns; 1 Pie Warmer; 1 Fridge/Freezer; 1 Upright Freezer; 1 Commercial Fridge; 1 six-burner Commercial Gas Stove and 1 Commercial Dishwasher.
You will need to provide your own coffee, tea, sugar, milk and tea towels. Please note that there are no wine or beer glasses available. Equipment is to be returned to its original location.
When the whole facility is booked there is an additional 100 crockery and cutlery settings available from the pantry cupboard.
There are toilets for male and female and disabled within the hall and also an extra female toilet in the entrance foyer. There are also 18 Steel framed trestles measuring 2.4m x 0.9m, 125 single chairs and 250 chairs in sets of 4.
A Piano and stool is available for use but must not be removed from the stage area.
There are both male and female dressing rooms with shower and toilet facilities available at the rear of the stage.
The TOWN HALL is Licensed to seat 464 in auditorium style seating or can accommodate up to 200 people for a sit down dinner.
Toilets for male and female and disabled are also within the confines of the function room. 6 small trestles (seating 8 people at each) and 90 single chairs are also available.
The FUNCTION ROOM can accommodate up to 90 people for sit down dinner or conferences.
The main hall has heating only. There are six gas heaters which are individually controlled. Just flick the switch for each heater required. Switch off before leaving.
The Barbara J Long Function Room has evaporative air conditioning. Windows must be open for this to operate effectively. The control switch is on eastern end wall of the bar. The cooler must be switched off prior to leaving.
There is a gas heater in the south eastern corner. The control panel is on top of the unit. Switch off before leaving.
The hirer is responsible to ensure arrangements are made regarding equipment, crockery, trestles, layout, etc, and shall be responsible for setting up chairs, trestles etc in the manner required for the function.
Included in the hire of the function room is the bar which has 1 small commercial glass washer, 2 sinks, 24 litre wine carafes and 25 glass jugs. Alcohol is only to be served from the bar, and no licensed discos are permitted.
Included in the hire of the hall are 2 stage spotlights, 1 lighting bar behind the proscenium arch, 3 phase power and 15 amp power points. Extra 15 amp power points are available in the storage area at the rear of the stage. Lighting and curtain controls are situated on the northern side of the stage behind the proscenium arch.
Town Hall, entrance foyer and wall light switches are on the control panel in the hall foyer near the entrance to ladies powder room.
Bay Lights (ceiling lights) require a key to turn on the light switch. This is to be collected from the Council Office prior to use. The switch is located on the Northern Side of the stage. Light switches for the Barbara J Long Function Room are on the western wall near the store room.
The lighting bars and rigging at the front of the main hall, are set on a standard setting and if any changes to this are required Council's qualified technician must be engaged at the hirer's cost.
For further information contact David Bond Electrical on (08) 88 422 760. Prior notice of at least 7 days would be required if changes are needed.
All electrical equipment must be tag and tested before using on the premises.
Decorations must not be attached to stage curtains or back cloths or to the walls of the hall, in any way.
Stage curtains must not be taken down.
Please bear in mind if booking the function room that another function may be taking place in the Town Hall at the same time. If you require a quiet environment then you will need to book the Town Hall as well if available and vice versa.
A designated Council Staff member will run through the following checklist after the hirer has vacated the premises. This inspection will occur no later than three days after the event and always prior to the next booking. If all is in order then the full bond will be returned to the hirer via mail by way of cheque within 14 days of the date of hire.
If the inspection reveals non compliance with any of the points on the checklist or that any of the cleaning items are missing, the Clare and Gilbert Valleys Council reserves the right to reduce the amount of the bond refunded or to withhold the bond completely, whichever is appropriate.
Keys will be made available immediately prior to hire. If keys cannot be picked up during office hours 8.30am - 5.30pm, Monday to Friday, please call prior to function so alternative arrangements can be made. If a key can't be returned during office hours please return to Library Return Chute on Old North Road. The key deposit will be returned once keys have been received. (Please remember to lock the facility when leaving).
NO VEHICLES ARE PERMITTED TO PARK IN MILL PLACE.
LOADING/UNLOADING ZONE AVAILABLE ON OLD NORTH ROAD.
THE ENTIRE COMPLEX IS A SMOKE FREE ZONE!