CLARE TOWN HALL
229 Main North Road
CLARE SA 5453
Bookings
All bookings can now be done via our online booking system.
https://www.spacetoco.com/host/clare-and-gilbert-valleys-council
For any queries, please contact Jen Chestnut
claretownhall@cgvc.sa.gov.au or 0457 050 108
Kitchen Provisions
The following items are included in the hire of the Barbara J Long Function Room:
100 each of cups/saucers, side plates, dinner plates and cutlery, 60 bowls, 70 mugs, 8 sugar bowls, 20 milk/sauce jugs, tea towels. Urns, pie warmer; microwave, fridge/freezer; upright freezer; commercial fridge, Combi-oven, six-burner commercial gas stove, commercial dishwasher and 100 cup coffee percolator.
Instant coffee, tea and sugar are provided and you will need to provide your own milk.
Equipment is to be returned to its original location.
When the whole facility is booked there is an additional 100 crockery and cutlery settings available from the pantry cupboard and some other kitchen supplies available.
Town Hall Provisions
There are male, female and disabled toilets within the hall as well as a parenting room.
Wifi connection.
There are 20 round tables and there are also 18 steel framed trestles measuring 2.4m x 0.9m, 125 single chairs and 200 chairs in sets of 4
Barbara J Long Function Room Provisions
12 small trestles (183cm x 76cm), each seating 8 people, 90 single chairs, small table, overhead projector & screen, lectern, crockery etc are available.
The FUNCTION ROOM has wifi connection and can accommodate up to 60 people for a sit down dinner or conference.
Meeting Rooms
The Stan Scott meeting room and the Clerk’s Office are ideal for smaller groups. Both rooms are air conditioned and have wifi connection. The Clerk’s Office has a ceiling mounted projector and screen with VGA&HDMI connection.
Heating & Cooling
The main hall has are six gas heaters which are individually controlled. Fans are also on the wall for cooling. The Function Room has reverse cycle air conditioning. The control switch is on eastern end wall of the bar. Please turn all heating/cooling off prior to leaving.
Preparation
The hirer is responsible to ensure arrangements are made regarding equipment, crockery, trestles, layout, etc, and shall be responsible for setting up chairs, trestles etc in the manner required for the function.
Bar Provisions
Included in the hire of the function room is the bar which has a small commercial glass washer, 2 sinks, 200 glass tumblers, 200 wine glasses, 150 champagne glasses, 24 wine carafes and 15 glass jugs. Alcohol is only to be served from the bar.
Stage Equipment
Contact Council on 88426400 for any queries relating to stage and lighting.
General
Decorations must not be attached to stage curtains or back cloths or to the walls of the hall, in any way.
Stage curtains must not be taken down.
Please bear in mind if booking the function room that another function may be taking place in the Town Hall at the same time. If you require a quiet environment then you will need to book the Town Hall as well if available and vice versa.
After Use
The Contract Caretaker will run through the following checklist after the hirer has vacated the premises. This inspection will occur no later than three days after the event and always prior to the next booking. If all is in order then the full bond will be returned to the hirer via mail by way of cheque within 14 days of the date of hire.
If the inspection reveals non compliance with any of the points on the checklist or that any of the cleaning items are missing, the Clare and Gilbert Valleys Council reserves the right to reduce the amount of the bond refunded or to withhold the bond completely, whichever is appropriate.
Keys
Keys can be collected during business hours 8.30am—5pm, Monday to Friday from the Council office. Please call prior to booking if alternative arrangements need to be made. Keys can be returned in the same business hours or to the Library return chute on Old North Road.
NO VEHICLES ARE PERMITTED TO PARK IN MILL PLACE.
LOADING/UNLOADING ZONE AVAILABLE ON OLD NORTH ROAD.
THE ENTIRE COMPLEX IS A SMOKE FREE ZONE!